Academic Progress Reports

Progress Reports – Information for Faculty
Faculty-student interaction is key to undergraduate success.
The Academic Progress Report (APR) system in ConnectCarolina gives instructors the opportunity to provide feedback to students in their courses who are performing well and to students exhibiting signs of academic distress. Academic Progress Reports are intended to encourage students to reflect on their academic performance and take action in a timely manner.
  • Instructors can submit up to 2 of the following progress report comments for each student enrolled in their course.
  • Instructors may only submit comments for a specific student at one time.
  • For concerns about a student’s well being, please fill out the Care Team Referral form through The Office of the Dean of Students.

Comments Indicating Concern:

  • Assignment/Homework Concern
  • Class Participation Concern
  • Quiz/Examination Concern
  • Writing Skills Concern
  • General Concern
  • Immediate Action Suggested

Comments Regarding Concern for Attendance:

  • Never Attended
  • Intermittent Attendance
  • Stopped Attending

Positive Feedback

  • Good Class Participation
  • Keep up Good Work
  • Showing Improvement
  • Outstanding Performance

We encourage you to take advantage of this opportunity to provide students with early feedback on their academic progress in your course. This is especially important for students early in their undergraduate career. For further information, please review the FAQs below or contact Katie Cartmell by email or phone (919-843-2987).

Frequently Asked Questions (FAQS)

The Academic Progress Report system in ConnectCarolina allows you to provide feedback to undergraduate students enrolled in courses you are teaching during a Fall or Spring semester. Through this system, you may quickly provide positive as well as constructive feedback on course performance or attendance. APRs are visible to students and to student support staff. The primary goals of APRs are to:

  • provide students with feedback on their performance
  • refer students to campus resources
  • provide student support staff with actionable data so they can intervene sooner, improve support services, and reinforce positive feedback
  • Early feedback allows students to reflect and take effective action to succeed in your class.
  • Your comments help academic advisors and student support professionals develop a picture of each student’s overall performance in a given semester and know when to reach out to struggling students (e.g. when a student has concerns noted across several courses). Your comments also help reinforce positive feedback when meeting with students.
  • It’s often difficult to interact personally with all students. APRs help bridge that gap by providing individual feedback on student performance beyond grades.
  • Often, struggling students don’t know the severity of their academic situation. For example, a quiz grade of C in one class could be more detrimental to the student’s ability to do well in the course than the same outcome in a different class. APRs allow you to provide the student with perspective. If you are concerned about their performance, it could be the encouragement they need to reflect and take action.
  • Providing students with positive feedback on their performance lets students know they are on the path to success in your course.
  • Positive feedback encourages students to reflect on their strengths and seek out further learning opportunities.

The comments you may provide to students fall into 4 categories: academic performance concerns, attendance concerns, positive feedback, and general concerns. Below are the comments associated with each category.

Academic Concerns

  • Writing Skills Concern
  • Quiz/Examination Concern
  • Assignment/Homework Concern
  • Class Participation Concern
Positive Feedback

  • Good Class Participation
  • Keep Up the Good Work
  • Outstanding Performance
  • Showing Improvement
Attendance Concerns

  • Stopped Attending
  • Never Attended
  • Intermittent Attendance
General Concern or Immediate Action

  • Immediate Action Suggested
  • General Concern

You can submit APRs between the 2nd and 11th weeks of the Fall and Spring semesters.

Positive feedback is as important as constructive feedback. Positive feedback motivates students and helps students reflect on their strengths.

The APR process starts when you (the instructor) enter APRs in ConnectCarolina.

This causes several things to happen, all of which are intended to encourage student action and to help staff provide the best possible support for students:

  • An email is sent to each student for whom you submitted an APR.
  • Each APR comment is automatically sent to Academic Advisors in ConnectCarolina Advisor Notes.
  • Reports are also shared with The Office of Undergraduate Retention and other campus resources who collaborate to provide coordinated student support.

No, APRs will not appear on official or unofficial transcripts. Your comments are part of the student’s record, however, so please keep this in mind when giving feedback.

APR emails to students contain three key pieces of information (see figure below for example):

  1. Your selected feedback comment(s)
  2. Suggested actions the student should take
  3. Referrals to relevant campus resources
  4. Button for acknowledging receipt of Academic Progress Report

The list of suggested actions included in each student communication are tailored to the student depending on the category of comments you provide. For example, if you select Academic Concerns for a student, their suggested actions will refer them to academic support resources such as Academic Advising and the Learning Center. However, if you select Attendance Concerns their suggested actions will refer them to the Dean of Students or Campus Health, because poor attendance is a strong indicator of a student being unable to succeed academically.

First, students should click the acknowledgement button at the bottom of their APR email. This will let support staff know the student has read the APR feedback provided to them.

Students may need to take different action steps depending on their particular academic situation, as reflected by the comments you select in ConnectCarolina. All students receiving APRs are instructed to contact an academic advisor or the Office of Undergraduate Retention if they have any questions. Additionally, suggested action steps are provided according to the following groupings of comments:

Academic Concerns

  • Writing Skills Concern
  • Quiz/Examination Concern
  • Assignment/Homework Concern
  • Class Participation Concern

 

Academic Concern Actions:

  1. Visit your instructor during faculty office hours or make an appointment with your instructor to discuss your progress in the course and strategies for improvement.
  2. Meet with an academic advisor to discuss strategies for success in the course and, if necessary, dropping the course.
  3. Explore University resources, such as the Learning Center or the Writing Center.
Attendance Concerns

  • Stopped Attending
  • Never Attended
  • Intermittent Attendance

 

 

Attendance Concern Actions:

  1. If you think you should not be enrolled in this course, check your enrollment status in ConnectCarolina and meet with an advisor in the Academic Advising Program.
  2. If you have circumstances preventing you from attending class, consider meeting with a professional in the Office of the Dean of Students to discuss your situation.
  3. If you are experiencing any health issues preventing you from attending class, visit with Campus Health Services and/or Counseling and Psychological Services.
General Concern or Immediate Action

  • Immediate Action Suggested
  • General Concern

 

 

 

General Concern Actions:

  1. Visit your instructor during faculty office hours or make an appointment with your instructor to discuss your progress in the course and strategies for improvement.
  2. If you have circumstances preventing you from meeting course requirements, consider meeting with a professional in the Office of the Dean of Students to discuss your situation.
  3. If you are experiencing any health issues, visit with Campus Health Services and/or Counseling and Psychological Services.
  4. Explore University resources for academic success.
Positive Feedback

  • Good Class Participation
  • Keep Up the Good Work
  • Outstanding Performance
  • Showing Improvement

 

 

Positive Feedback Actions:

  1. Visit your instructor during faculty office hours or make an appointment with your instructor to discuss opportunities for further enrichment in this academic area such as additional courses, opportunities for research, internships, or graduate school opportunities.
  2. Visit University Career Services to explore career opportunities in this area.
  3. Optimize your academic experience by visiting the Learning Center or Writing Center.
  4. Consider participating in a high-impact activity, such as Undergraduate Research, Study Abroad, Global Initiatives, or Service Learning.

 

Examples of each email template a student might receive

 

Example of summary email containing all of the student’s APR comments for the semester

Below are instructions for submitted an Academic Progress report via ConnectCarolina. If you are using the Faculty Portal, access instructions for submitting an APR here.

  1. Log into ConnectCarolina. Select “Student Administration” on the left side of your home page.
  2. Select “My Schedule” in the Student Administration menu.
  3. Select the “APR” icon associated with the course for which you will enter progress reports.
  4. Select up to 2 progress report comments per student by using drop down boxes associated with each student.
  5. Click the “OK” button to save your APR comments. Click here to see what happens after you submit.

You can provide a student with additional information about the APR comments you selected for them by sending a message from the Class Roster in ConnectCarolina.

  1. Go to your Class Roster
  2. Select one or more students to email directly by clicking the “notify” checkbox. Then click “notify selected students” at the bottom of the page.
  3. Compose your message – notice the students’ email addresses are in the “BCC” line and the instructor composing the message will receive a copy of the message via email. Then click the “Send Notification” button and your message will be sent.

When you submit APRs, the comments you select become visible to Academic Advisors in ConnectCarolina Advisor Notes. This information is very helpful to Advisors when meeting with students. Other student support staff, such as the Office of Undergraduate Retention, receive reports on students receiving APRs. Offices frequently use this information to reach out to students and/or refer students to appropriate resources and services on campus.

If you have a general concern about a student, you may submit the “General Concern” early warning. If you are concerned about a student’s health or safety, you are encouraged to contact the Office of the Dean of Students at (919) 966-4042 or Counseling and Psychological Services at (919) 966-3658 immediately. If you have a student exhibiting disruptive behaviors during class, you may want to contact the Office of the Dean of Students and/or visit their website for helpful information. Students in crisis may exhibit behavior that is markedly bizarre, disruptive, or dangerous; makes verbal or physical threats, which may include active threats of suicide. If the student is a potential harm to themselves or others, contact 911. Students of concern may appear confused, very sad, highly anxious, irritable, lack motivation and/or concentration, and may be thinking of suicide. To support these students, please contact the Office of the Dean of Students at 919-966-4042, dos@unc.edu, or by submitting a Care Team Referral.

You can remove your selected comment from a student by selecting the blank option from the drop down list and clicking “Apply” or “OK” (screenshot below). You may only do this on the same day that you entered your original comment.

Email communications to students are generated once per day. After the email communication is sent, your comments cannot be changed in the system and the dropdown menu will no longer appear for those students.

Please contact the Office of Undergraduate Retention at http://studentsuccess.unc.edu/contact-us/ with your questions and comments on the APR system.

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