APPEALING FOR ACADEMIC PROBATION OR CONTINUED PROBATION

Appeals

Appeals are no longer being accepted for Fall 2018. We encourage you to reach out to a counselor in Undergraduate Retention for guidance on submitting an appeal for probation for Spring 2019. Updated information related to Spring 2019 appeals will be available by mid-September.

Suspended students with extraordinary circumstances may appeal for Probation. Appeals for Probation are required for students to enroll in any class in any term, including Carolina Courses Online and Summer courses. Please review the content on this website to prepare your appeal.

You are strongly encouraged to meet with a member of our Academic Eligibility Team or an Academic Advisor to discuss options for restoring your Academic Eligibility. You may also wish to meet with the Counselor & Coordinator for Academic Appeals to discuss any questions you have regarding the Appeal process.

Questions regarding Financial Aid and Appeals for Satisfactory Academic Progress may be directed to aidinfo@unc.edu.

The University of North Carolina at Chapel Hill is committed to helping our students reach their full academic potential. Students are encouraged to give thoughtful consideration to their academic and personal goals leading them to take responsibility for their academic choices and decisions.

You will also need to prepare the following documents:

1. Letter of Appeal

  • All Appeals require that you upload this document to the electronic appeal form.
  • Write the letter as a Word document.
  • Present a compelling explanation of your academic performance and why you believe you should be granted a term on Probation.
  • Detail your request and any relevant extraordinary circumstances.
  • Be as complete and concise as possible.
  • Explain how your circumstances affect your academic performance.

For tips on writing a Letter of Appeal, click here.

2. Plan of Action

  • All appeals require that you upload this document to the appeal form.
  • Write this Plan as a Word document.
  • The plan should detail the steps you will take to return to Good standing and the courses you will enroll in should your appeal be approved.

For tips on writing your Plan of Action, click here.

3. Supporting Documentation (if appropriate)
Additionally, you may choose to upload supporting documents (e.g. doctor’s note, letter from a professor, financial statement).

  • Your appeal may be more compelling with the inclusion of appropriate documentation.
  • Scan supporting documents to your computer so that you may upload them to the electronic appeal form.
  • Supporting documents are the student’s responsibility and must be uploaded to the appeal form. Do not fax or send documents separately.
  • If you include documents, the Letter of Appeal should draw an explicit link between your supporting documentation and your request.
  • If providing medical records, review and redact your medical records so you are providing only what is necessary. Please do not send lengthy medical records.
  • Note for those currently enrolled in courses at UNC-Chapel Hill or elsewhere: Please include confirmation of expected grades. Consider emailing each professor or taking a screenshot of Sakai’s Gradebook.

1. Confirm the appeal deadline for the term in which you would like to enroll.

2. Familiarize yourself with the required elements of the appeal — letter of appeal, plan of action, and supporting documentation. 

3. Review the Preparation Tips and Resources below.

4. Ask when you have a question. We are here to help you in reflecting on your academic journey so that you might prepare an appeal that best demonstrates your goals and plan for moving forward. 

When completing the appeal for probation, students will be prompted to provide the number of credit hours they seek to enroll in for the term in question. We strongly recommend that you reference tuition and fees information when considering which of these enrollment options is the best fit for you. 

  • Full-time enrollment – enrollment in 12+ credit hours
  • Full-time with underload – enrollment in less than 12 credit hours, but no fewer than 6 credit hours.
  • Part-time Classroom Studies – enrollment in 8 or fewer credit hours. Students seeking to enroll in less than 8 credit hours over multiple terms, or less than 6 hours for a specific term, should select to transfer to part-time status. Students considering a switch to Part-time Classroom Studies should meet with an academic advisor to discuss how rules governing this option may impact academic progress.
  • No preference

Additionally, the Office of Undergraduate Retention Appeals Committee may determine that a student is limited to enrolling in a given number of hours in order to focus on finding balance and improving academics. The maximum number of hours a student can enroll in will be communicated in the letter of approval. If this occurs, the student must take action to adjust the course schedule as advised in a timely fashion to make sure that tuition and fees, and financial aid, are assessed correctly.

Fall 2018 

Term Application Available Priority Deadline Priority Readmission Application Deadline*** Priority SAP Deadline
Fall 2018 March 15, 2018 August 6, 2018 August 7, 2018 August 14, 2018


Note:
The deadline to appeal for Probation for enrollment in a short course through the Friday Center follows the timeline above.

We understand that many students may need to submit the appeal for both Probation and Satisfactory Academic Progress (SAP). Walk through the instructions for how to check your SAP Eligibility to learn whether you will need to appeal to maintain financial aid. Should you have additional questions regarding your financial aid eligibility, contact the Office of Scholarships and Student Aid.

If you were not enrolled in on-campus courses during the most recent semester (fall, spring) OR you withdrew during the most recent semester, you must apply for readmission in order to re-enroll at Carolina for all courses during any semester or term. This includes Carolina Courses Online as well as Summer courses. If you were enrolled in Summer courses, you will not need to apply for readmission to enroll in that Fall term.

***Students planning to return to the University in Fall 2018 are strongly encouraged to complete the appeal for probation and readmission application at least 2-3 weeks in advance of the posted priority readmission deadline. The sooner you submit your appeal for probation and application for readmission, the sooner you will receive a decision and be able to register for classes in a timely fashion.

  • The readmission application is a separate process from the Appeal for Probation. Students are encouraged to apply for readmission at the same time as appealing for Probation; however, please note the unique deadlines for both processes.
  • It make take up to 8-10 business days to receive the readmission decision.
  • See “How to Apply for Readmission” for all readmission application instructions.

All appeals are reviewed on a case-by-case basis. However, the following guidelines are considered for both appeals for probation and SAP eligibility:

  • Cumulative GPA above 1.9 and/or ability to restore to Good Standing within one term.
  • Demonstrated academic improvement.
  • Engagement with prior support services, specifically within the Office of Undergraduate Retention.
  • Engagement with resources and support across campus or in the community.
  • Specific and realistic Plan of Action.
  • Demonstrated resolution of problems that led to current academic standing.
  • Use of time while away from the University, if appropriate.

Please note that these guidelines inform our decisions, but does not dictate them.

We strongly encourage you to use this opportunity for personal reflection and intentional action. Review the evaluation guide for more information.

We are no longer accepting appeals for Fall 2018.

If you have any problems or questions, please contact Jessica Lambert Ward or call (919) 962-8235.

STATEMENT OF NON-DISCRIMINATION

The University of North Carolina at Chapel Hill is committed to equality of educational opportunity. The University does not discriminate in offering access to its educational programs and activities on the basis of age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status. The Equal Opportunity and Compliance Office (137 E. Franklin Street, Suite 404, CB #9160, Chapel Hill, NC 27599-9160 or (919) 966-3576) has been designated to handle inquiries regarding the University’s non-discrimination policies.

RESPONSIBLE EMPLOYEES

Members of the Appeal Review Committee are considered Responsible Employees. When someone discloses an incident of discrimination, harrassment, sexual violence, interpersonal violence, or stalking to a Responsible Employee, that employee must share that information with a staff member in the Equal Opportunity and Compliance Office. If you have questions or concerns about the sharing of your information contact the Counselor and Coordinator for Academic Appeals.

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